Stop War

Apostille in Ukraine

Apostille on any government documents issued in Ukraine

  • Remotely
  • From 1 business day
  • Without a notarized power of attorney
Ольга Казаневская
03.06.2020

Рекомендую! Очень профессионально работают, легко общаться, доброжелательные. Всё вып…

Виталий
02.06.2020

Хочу поблагодарить юридическую компанию ЮСТИКОН в лице юриста Марии Литвин за оказани…

Briefly on Ukrainian documents apostille

1. Apostille is a stamp on a document that confirms its legal validity, if it is necessary to use this document abroad.

2. Affixing an apostille is a simplified mode of legalization of documents, which is used only between the countries participating in the 1961 Convention.

3. Apostille is affixed in the country of origin of the document, with rare exceptions when it can be affixed at the Embassy/Consulate of the country of origin of the document.

Contact us - consultation is free!

The cost of affixing an apostille in Ukraine

Affixing an apostille on documents belonging to the competence of the Ministry of Justice, the Ministry of Internal Affairs, the Migration service and Tax service
  • Consultation
  • Submitting a document for affixing an apostille
  • Obtaining a finished document with an apostille
  • from 2 to 20 w.d.* from 950 uah
  • Payment of state duty
  • 51 uah
  • Obtaining a duplicate of the document that needs to be apostilled
  • from 2000 uah
  • Certification of a notarized copy and/or translation of a document
  • from 250 uah
Affixing an apostille on documents belonging to the competence of the Ministry of Foreign Affairs of Ukraine
  • Consultation
  • Submitting a document for affixing an apostille
  • Obtaining a finished document with an apostille
  • from 2 to 20 w.d. * 1500 uah
  • Payment of state duty
  • 150/300** uah – for natural person
  • 450/700** uah – for legal entities
  • Obtaining a duplicate of the document that needs to be apostilled
  • from 2000 uah
  • Certification of a notarized copy and/or translation of a document
  • from 250 uah
Affixing an apostille on documents belonging to the competence of the Ministry of Education and Science of Ukraine
  • Consultation
  • Submitting a document for affixing an apostille
  • Obtaining a finished document with an apostille
  • from 2 to 40 w.d.* 1500 uah
  • Payment of state duty
  • from 200 uah ***
  • Certification of a notarized copy and/or translation of a document
  • from 250 uah

* If there is no sample signature of the official who signed the document in the database of the competent authority, it will be necessary to send a request to the authority that issued such a document to confirm the authenticity of the signature and seal on the document provided, such a procedure may take up to 20 working days. In most cases, an apostille can be obtained in 2 working days.

** If the apostille needs to be issued urgently - in 1 working day, a double duty rate is payable.

*** The cost of state duty at the Ministry of Education and Science depends on the urgency of obtaining an apostille and the need to make additional requests.

Detailed on Ukrainian documents apostille

What does apostille mean?

The presence of an apostille on the document confirms for foreign government bodies and other institutions that the document presented has legal force: it is not forged and is recognized as valid in the country of origin.

Who needs to put an apostille on documents?

To everyone who plans to use official documents originating from Ukraine in other countries that are parties to the 1961 Convention.

States that have joined the 1961 Convention:

1. Australia

25. Guatemala

49. Kosovo

73. New Zealand

97. USA

2. Austria

26. Honduras

50. Costa Rica

74. Norway

98. Suriname

3. Azerbaijan

27. Grenada

51. Republic of Korea

75. Oman

99. Tajikistan

4. Albania

28. Greece

52. Latvia

76. Cook Islands

100. Tonga

5. Andorra

29. Georgia

53. Lesotho

77. Panama

101. Trinidad and Tobago

6. Antigua and Barbuda

30. Denmark

54. Lithuania

78. Paraguay

102. Tunisia

7. Argentina

31. Commonwealth of Dominica

55. Liberia

79. Peru

103. Turkey

8. The Bahamas

32. Dominican Republic

56. Liechtenstein

80. South Africa

104. Hungary

9. Barbados

33. Ecuador

57. Luxembourg

81. Poland

105. Uzbekistan

10. Bahrain

34. El Salvador

58. Mauritius

82. Portugal

106. Ukraine

11. Belize

35. Estonia

59. Morocco

83. Russian Federation

107. Uruguay

12. Belgium

36. Israel

60. Macedonia

84. Romania

108. Fiji

13. Belarus

37. India

61. Malawi

85. Samoa

109. Philippines

14. Bulgaria

38. Ireland

62. Malta

86. San Marino

110. Finland

15. Bolivia

39. Iceland

63. Marshall Islands

87. Sao Tome and Principe

111. France

16. Bosnia and Herzegovina

40. Spain

64. Mexico

88. Swaziland

112. Croatia

17. Botswana

41. Italy

65. Moldova

89. Seychelles

113. Czech Republic

18. Brazil

42. Kazakhstan

66. Monaco

90. Saint Vincent and the Grenadines

114. Montenegro

19. Brunei

43. Cape Verde

67. Mongolia

91. St. Kitts and Nevis

115. Chile

20. Burundi

44. Kyrgyz Republic

68. Namibia

92. Saint Lucia

116. Switzerland

21. Vanuatu

45. China, Hong Kong

69. The Netherlands

93. Serbia

117. Sweden

22. Venezuela

46. China, Macau

70. Nicaragua

94. Slovak Republic

118. Japan

23. Armenia

47. Cyprus

71. Germany

95. Slovenia

119. Saudi Arabia

24. Guyana

48. Colombia

72. Niue

96. Great Britain

Pakistan joined the Convention on March 9, 2023.

Senegal joined the Convention оn March 23, 2023.

People's Republic of China joined the Convention on November 7, 2023.

Canada joined the Convention on January 11, 2024.

Which countries accept Ukrainian documents without an apostille?

With some states, Ukraine has concluded international agreements, canceling the requirement to additionally receive any confirmation of the validity of the document in the form of an apostille or consular legalization. On the territory of these states, Ukrainian documents are recognized in the form in which they are issued by the authorities of Ukraine, as well as on the territory of Ukraine, official documents issued in these states can be used without an apostille or consular legalization.

The list of states with which Ukraine has agreements on the recognition of the legal force of documents without an apostille or consular legalization:

1. Azerbaijan

6. Kazakhstan

11. Mongolia

16. Serbia

2. Bulgaria

7. Kyrgyzstan

12. Moldova

17. Tajikistan

3. Armenia

8. Latvia

13. Poland

18. Turkmenistan

4. Georgia*

9. Lithuania

14. Romania

19. Hungary

5. Estonia

10. Macedonia

15. Czech Republic

20. Uzbekistan

* Except for the Autonomous Republic of Abkhazia and the former South Ossetia

Since 2019, the Republic of Belarus is not included in this list, documents for use between Ukraine and the Republic of Belarus require an apostille.

From 2022, the russian federation is not included in this list, documents for use between Ukraine and the Russian Federation require an apostille.

From May 19, 2024, Azerbaijan, Armenia, Kazakhstan, Kyrgyzstan, Tajikistan, Turkmenistan are excluded from this list.

What should I do if I don't find the country I need in one of these lists?

In this case, documents for use in a foreign state must undergo the procedure of consular legalization. You can find out more about legalization at the link.

Where do I apply for an apostille?

Depending on the authority of Ukraine that issued the document, to affix an apostille, you need to contact the following authorities:

The Ministry of Education and Science of Ukraine — on official documents issued by educational institutions, state bodies, enterprises, institutions, and organizations that concern the sphere of education and science.

  • education diplomas;
  • certificates on the assignment of academic titles;
  • certificates;
  • references from educational institutions;
  • educational plans;
  • other documents.

The Ministry of Justice of Ukraine — on documents issued by judicial bodies and courts, as well as on documents drawn up by notaries of Ukraine, namely:

  • certificates issued by state registration bodies of civil status acts;
  • extracts from the State Register of Acts of Civil Status of Citizens;
  • documents certified by notaries;
  • court decisions and certificates.

Ministry of Internal Affairs — on documents issued by the Ministry of Internal Affairs and its territorial bodies for the provision of service services, except for documents related to the sphere of education and science, for example:

  • extracts/certificates on the absence of a criminal record.

State Migration Service — on documents issued by the State Migration Service, for example:

  • certificate of registration as a citizen of Ukraine.

State Tax Service of Ukraine — on documents issued by the State Tax Service and its territorial bodies, for example:

  • a certificate confirming the status of a tax resident of Ukraine.

Ministry of Foreign Affairs of Ukraine — on all other official documents, including:

  • certificates issued by archival institutions of Ukraine;
  • health certificates;
  • other official documents.
Since March 2020, state and private notaries have been authorized to affix an apostille on documents whose apostillation is within the competence of the Ministry of Justice of Ukraine.

What documents cannot be apostilled?

Apostille is not provided:

  • on documents issued by foreign diplomatic offices of Ukraine;
  • on administrative documents directly related to commercial or customs operations;
  • on passport documents, identity cards, driver's licenses, employment records.

Can the affixing of an apostille be refused?

The affixing of an apostille may be refused, the main reasons for refusal are as follows:

  • the document was received before 2003;
  • mechanical damage to the document is present: abrasions, stains, leading to illegibility of the text or seals/stamps;
  • broken integrity;
  • corrections, differences in data and/or printing;
  • the presence of lamination.

The order of affixing an apostille on documents in Ukraine

  1. Preparation of documents from 1 w.d.
    • consultation
    • obtaining original documents and necessary information
    • signing applications and petitions (if necessary)
  2. Submitting documents to the appropriate state body 1 w.d.
  3. Obtaining an appostilled document from 1 w.d.

List of documents required for affixing an apostille in Ukraine

1. Application
Original
2. Consent to processing of personal data
Original
Only the owner`s signature is required
3.

Document needed to be certified with an apostille

Original

What you get

FAQ

What will happen if you do not put an apostille on documents that need to be used abroad?
If the country, where the documents need to be used, is a party to the 1961 Convention, non-apostilled documents will not have legal force on its territory.
Why is the apostille affixed to a birth certificate obtained in Ukraine refused?
Most likely, because the birth certificate was issued before 2003 on an old-style form, in this case, you need to re-obtain a new-style certificate in any department of the DRATS and affix an apostille on the new document.
Is it possible to put an apostille in Ukraine on documents received abroad?
In most cases - no, an apostille can be affixed only in the state where the document was issued. But there are exceptions and some states allow documents to be apostilled through their consulates abroad.
Are there other options for legalization of documents, in case of impossibility of affixing an apostille in the country of origin of the document?
If it is not possible to affix an apostille in the country of origin of the document, you can try to get a similar document to the Embassy/Consulate of that country abroad. In Ukraine, such a document can be legalized at the Ministry of Foreign Affairs of Ukraine, after which it will be valid for Ukrainian bodies/institutions.
What to do if the document is laminated?
You need to try to laminate the document, if this is not possible, then we advise you to get a duplicate of the document and put an apostille on it.
Is a power of attorney required to obtain an apostille without the presence of the owner of the document?
No, any person can put an apostille on a document, a power of attorney is not required from the owner of the document.

Questions and comments

Avatar

Luchko Oksana

customer support specialist

+38 (093) 215 14 98